Information for Data Managers

Data Managers play a vital role in the EACTS Adult Cardiac Database. The Data Manager of a participating hospital will manage the process of data transferal from a unit to the Adult Cardiac Database, with the support of the EACTS QUIP Team.

If you are a Data Manager for a hospital participating in the Adult Cardiac Database, please see useful documents below for guidance on data specification and dictionary, as well as how to upload the data and use the benchmarking features.

The ACD Task Force has updated the data fields and definitions in the dataset.

By the end of 2019, centres must adapt their local datasets to the new fields and definitions prescribed by EACTS.

For the new Data Dictionary and Summary of Changes in the ACD, please click on the links below.

The EACTS QUIP team maps a centre’s data to the Adult Cardiac Database.

This step is easy, and only happens once. All the centre needs to do is send their data fields (only data fields, no real data!) to the QUIP team.

See an example of the data mapping process below.

4 fields from a centre have been mapped to the ACD ‘renal disease’ field:

• Functioning transplant:
  • Opt. 1) No transplant
  • Opt. 2) Yes

• Creatinine (umol l-1):
  • Opt. 1) <= 200
  • Opt. 2) > 200
    
• Renal failure:
  • Opt. 1) None
  • Opt. 2) Acute
  • Opt. 3) Chronic
• Dialysis:
  • Opt. 1) No
  • Opt. 2) Yes

 

See the infographic on the right for how we mapped these fields to ‘renal disease’.

There is only one way to send data to the ACD, and that is via the secure FTP platform. Follow the steps below.

Please do not send the data in any other format or it will be considered a serious data breach. 

1. Go to https://hed.iweb-storage.com/login (secure FTP link)
2. Enter the provided user name and password for the FTP link
3. Once logged in, click on ADD FILES to upload your anonymous data (CSV, Excel or FlatFile format)

Frequently asked questions from Data Managers

Whether you are a new Data Manager or a participant looking to refresh their knowledge before a data upload, here are some helpful FAQs below that our QUIP team has put together.

If you need further information or we have left out your question, please contact EACTSFeedback@uhb.nhs.uk.