home-page-web-banner

General abstract submission will open on 1 Februrary 2019.

Instructions to Authors – Abstract

Please follow the instructions given on-lineotherwise your abstract cannot be selected for review. A summary of the guidelines is as follows:

  • The abstract language is English
  • The templates provided are the only format accepted please see “How to write and submit an EACTS Abstract” below.
  • There should be no more than 8 authors
  • Since the abstracts will be judged anonymously, the text may not reveal the institutional affiliation
  • Mark the category which best describes the subject of your abstract. If the paper is to be considered for any award or prize, mark the corresponding field when submitting the abstracts. (See Awards and Prize details – please note that to complete your abstract submission, you will be required to upload the applicable covering letter from your Director of Service or Laboratory in the Institution at which the research programme has been undertaken)
  • Each abstract submitted to the Association for possible presentation at the EACTS Annual Meeting must summarize an original contribution and must not have been submitted, published or accepted for publication elsewhere.
  • Please note that it is not possible to make any corrections to the abstract content or information (such as Presenter details, authors list etc). In order to correct your abstract you must withdraw it and submit a new corrected version prior to the deadline. Note that, such replacement of the abstract is not possible after the deadline.  In the case of errors in your abstract discovered after the deadline, you may indicate the correction during the presentation at the congress. However, changes will not be included in the publications.  If accepted, your abstract will be published as submitted.

Abstracts will not be accepted unless they are submitted according to the format and instructions described previously, and submitted using the online system no later than the dates given above.

Presentation Guidelines

Abstracts / Late breaking clinical trials
You are allocated 7 minutes presentation time followed by a discussion period of 8 minutes. Please note that only data projection will be available.

Rapid Response
The time allocated for your presentation is 2 minutes and should consist of 4 slides that run consecutively. At 2 minutes your presentation will stop and will be followed by a 6 minute discussion. Please see the Rapid Response instructional video below.

Overview

Films
The time allocation for presentation is STRICTLY the duration of the videos submitted. The duration MUST NOT extend beyond the original submission time and maximum 10 minutes

Case Reports
The time allocated for your presentation is 7 minutes. This will be followed by an 8 minute discussion.

Computer Presentation
The use of personal laptops is not permitted. To avoid technical problems, computer presentations should be previewed in the Speaker Preview Centre no later than 2 hours before the start of the session in which the presentation is to be given.

Film & Case Report Guidelines & Technical Information

 

Film Sessions

For all Abstracts which are accepted for presentation at the EACTS Annual Meeting, the full paper must then be submitted to the European Journal of Cardio-Thoracic Surgery or Interactive CardioVascular and Thoracic Surgery, before the meeting. Authors are requested to submit the abstract of their film electronically (see “How to write and submit an EACTS Abstract” below) and to UPLOAD a copy of their film for review within the abstract submission programme. The film should be no longer than 10 minutes. Sound is acceptable, but not necessary. However, live narration by the principal surgeon is a requirement of participation.

Guidelines to film authors:

  • Films should be essentially technical movies
  • Avoid time-consuming sequences showing conventional approaches and cannulations (cardiac surgery). Specific approach should be briefly demonstrated only in very particular cases (e.g. minimally invasive, etc)
  • Indicate clearly the view that is being shown, e.g. surgeon’s view (as seen by the surgeon), overhead view, or view from the patient’s head
  • When it is difficult to identify the details or orientation of a surgical view, an explanatory drawing may be helpful and should be shown within the film just before the operative view
  • Should an author wish to report results of series, the film itself should be shortened to 5 minutes and ‘slides’ incorporated in the film (not shown on separate projector)

Technical Information:

  • Filesize must not exceed 50MB per Abstract
  • Allowed Files are: a) .mpg  b) .mov c) .wmv

Please contact our technicians for queries regarding the media files: eacts@cyim.com

Films should be uploaded during the abstract submission process.

Case Report

Authors are requested to submit a powerpoint (upload instructions and powerpoint template in the Abstract Submission) and meet the following requirements:

  • Max 7 slides
  • Introduction of the case (max 2 slides)
  • Treatment and Complications (max 3 slides)
  • Result
  • Lesson to be learned
  • Do not mention authors’ names in the presentation
  • Include fixed images only (no videos)

Computer Presentation

The use of personal laptops is not permitted. To avoid technical problems, computer presentations should be previewed in the Speaker Preview Centre no later than 2 hours before the start of the session in which the presentation is to be given.

Operating System Windows 7,Windows XP, Windows 2000, Windows 98, Windows 95
Programme MS PowerPoint
Display XGA
Resolution 1024 x 768
Sound Available
Submissions CD Rom or USB memory drive
Virus Disks/Drives must be virus free

Presenters must download and use this Abstract/Film Template or this Case Report Template.

How to write and submit an EACTS Abstract

The EACTS way of abstract submission is by a short Powerpoint presentation. The reason is that we think it is simpler to submit an abstract in this way and it will also a allow a faster and better review process.

Please follow the instructions carefully. A presentation which is understandable and follows the instructions is much more likely to be accepted for presentation at the meeting.

It is mandatory to download and use this EACTS PowerPoint Presentation Template. Only this template is accepted and only a maximum of 7 slides is allowed!

Slides overview 

Slide 1: Title & ID – The first slide contains the Title of the presentation and also the Abstract ID from the online submission site

– Do not use the “Enter” button in your title. This action will add hard returns, which are not allowed

– Do not use abbreviations in the title. Abbreviations may be used in the following slides

– Do not end the title with a period (.)

– Do not use quotation marks in a title (” “)

– The title must not be CAPS. Do not bolditalicize, underline,superscript or subscript any items in the title.

Slide 2: Background and study objective (maximum 8 bullet points)

Slide 3: Patients (if applicable); maximum 8 bullet points

Slide 4: Methods (maximum 8 bullet points)

Slide 5: Results 1 (can include Text, Table, Graph, image, but no videos )

Slide 6: Results 2 (if necessary a second slide with results is allowed)

Slide 7: Conclusion (only text. maximum 5 bullet points)

General Instructions

  • Not one slide is allowed to contain any reference to the hospital, university or author.  Do not include authors in the title. If you enter authors in the title, your presentation will be rejected. Do not include institutions in the title. If you enter institutions in the title, the presentation will be rejected
  • Font, size, and color for text have been formatted for you in the Slide Master
  • The minimum font size 21 pt
  • When you have finished your presentation, please save your presentation first as a PPT or PPTX file (depending on which version of Powerpoint you use) for your own reference.
  • After this use the option in PowerPoint to save your file as a PDF file. Click “File”, choose the option “Save as”, choose the location where you want to save the file, type the File name – please use your Abstract Id as the file name and in the “Save as type” list, click PDF (*.pdf). Fig 1
  • Choose the smaller file size , click “Minimum size (publishing online). Fig. 2
  • The PDF file is uploaded through the EACTS website, not the PPT or PPTX file

Fig. 1

 .                     .

Fig. 2

fig1 fig2

EACTS Submission Conditions

For all Abstracts which are accepted for presentation at the EACTS Annual Meeting, the full manuscript MUST then be submitted to the European Journal of Cardio-Thoracic Surgery or Interactive CardioVascular and Thoracic Surgery, before the meeting.  (http://www.editorialmanager.com/ejcts/default.aspx)

Each abstract submitted to the Association for possible presentation at the EACTS Annual Meeting must summarize an original contribution and must not have been submitted, published or accepted for publication elsewhere.

Copyright

The audio-visual recording of the scientific presentations will be the property of the EACTS.  Authors will be notified in writing in June 2018 if the EACTS Programme Committee has accepted their abstract(s).

Conflict Statement 

The Editor requires authors to disclose any commercial associations that might pose a conflict of interest in connection with the submitted article.

All sources of funding for work should be acknowledged in a footnote on the title page, as should all institutional affiliations of the authors (including corporate appointments). Other kinds of associations, such as consultancies, stock ownership or other equity interests or patent licensing arrangements should be disclosed to the Editor in the covering letter at the time of submission. If no conflict of interest exists, please state this in the covering letter. The Editor reserves the right to reject manuscripts that do not comply with the above-mentioned requirements. The author will be held responsible for false statements or for failure to fulfill the above-mentioned requirements.

Quick Links

Authors must submit their abstracts
using one of the following
powerpoint templates.

Please Remember

Each abstract submitted to the Association for possible presentation at the EACTS Annual Meeting must summarize an original contribution and must not have been submitted, published or accepted for publication elsewhere.