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Exhibition & Training Village

We look forward to welcoming you to Lisbon, Portugal.  Over the coming weeks we will update this page to provide you with the relevant information for our Annual Meeting venue in Lisbon.

If you are interested in participating in the 2019 trade exhibition and you have already contacted us and received an acknowledgment email, your details will have been included in our database and information will be sent to you when available.

Information regarding the exhibition will always be addressed to the main contact, as per the records in our database.

General Information

The EACTS trade exhibition is an important and most time efficient way to keep up to date with new to market technology, state of the art products, innovations and developments in the cardiothoracic market. For exhibiting companies, an exhibition booth enables them to meet the people that matter to their business in one place, demonstrate new products and attract interest from new prospects and existing customers.

Our trade show attracts qualified visitors and the majority often have buying responsibility. Exhibitors and visitors enjoy face-to-face meetings and the buzz about new products.

Exhibitors have the option to exhibit within the normal exhibition area or in the Training Village area. The Training Village is specifically set aside for Industry to organise their own ‘Hands-on’ workshops, including wet and dry labs and any other small practical sessions. These sessions do not form part of the official scientific programme of the Annual Meeting. Sessions are scheduled at pre-defined times, offered to delegates on an invitation only basis, and restricted to a maximum of 10-15 people per session.

More than 100 companies exhibited over 3100 sqm (exhibition area and training village combined) at the 32nd  EACTS Annual Meeting in 2018, representing many industries associated with cardiothoracic surgery.

The Trade Exhibition is centrally located in close vicinity of luncheon and F&B area and the session rooms. The Exhibitors can be assured of excellent facilities.

Please have a look at the Lisbon Congress Centre, the venue for this year’s event.

The floor plan and booth application pack will be available on Friday, 3 May 2019 (N.B. Date/Times may be subject to change).
London: 15:30
Paris: 16:30
New York: 10:30
Los Angeles: 07:30

Once the floor plan and booth application pack are available, exhibitors registered in our database will be notified that applications are open.

Application notes:

  • Application for booth space must be made on the Booth Application Form provided in the booth Application Pack.
  • Applications will be dealt with in strict order of receipt and booth choice.
  • If your booth choice is already taken, you will be advised. This is a common occurrence as booths are usually nominated by several companies.
  • Only signed application forms will be accepted, by scanned PDF. Email only applications will not be accepted.
Day Registration Scientific Sessions Satellites
Exhibition & Training Village
Wednesday 2 October 14:00 – 18:00      
Thursday 3 October 07:00 – 18:00 08:30 – 17:45 13:00 – 14:15 14:00 – 19:00
Friday 4 October 07:30 – 18:30 08:00 – 17:30 12:30 – 13:45 09:00 – 17:00
Saturday 5 October 07:30 – 18:00 08:00 – 17:30   09:00 – 17:00

 

N.B. Times may be subject to change.

The cost per square meter (sqm) is €602.50* + Portuguese VAT where applicable. The minimum exhibition space that can be hired is 9 sqm.
*general waste disposal fee of €2.50

The rental is for bare floor space only (including general amenities listed below), but does not include carpet, furniture installations, or electricity.

The stand rental includes the following:

  • General security service during the official construction and dismantling period
  • General security service during the official congress period
  • Fire protection
  • General lighting
  • Air-conditioning
  • Heating
  • General cleaning of the aisles
  • Normal waste disposal (plastic and/or paper) *

* For the disposal of stand constructing materials such as wood, metal, or bulky constructions etc., separate waste disposal must be ordered by the Exhibitor.

The exhibition halls are centrally located between all session rooms, which facilitates smooth loading and a wide variety of stand configurations.

Island sites: 4 open sides, free built, max build height 4.0m

 

In-line sites:

Shell scheme – see shell scheme templates, max build height 2.5m

Shell scheme is available to all stands and is charged as an additional cost via the service provider catalogue. The shell scheme is compulsory for all stands that are sited adjacent to other booths. The shell scheme options are as follows.

  Shell Scheme Option 1 = €235
Carpet
White wall panels in aluminium frame construction (white powder coated), 2.5 m height
Aluminium fascia frame, with white panels
1x stand number and company name on each open side in black, 5cm high
3kW switchbox
1 spotlight per 3 sqm
1 double wall socket
Electrical main connection
Initial cleaning
   
  Shell Scheme Option 2 = €253
Carpet
White wall panels in aluminium frame construction (white powder coated), 2.5 m height
Aluminium fascia frame, with white panels
1x booth number and company name on each open side in black, 5cm high
3kW switchbox
1 spotlight per 3 sqm
1 double wall socket
Electrical main connection
Initial cleaning
Furniture: 1 table, 3 chairs, 1 coat rack, 1 paper basket
  N.B. Prices may be subject to change.

Additional items must be ordered separately from the Exhibitor Services website (vice Manual) at a further cost. Examples below:

Audiovisuals Carpet
Catering Services Computers and Peripherals
Cooking equipment Custom Services
Electrical Services Extra Cleaning
Extra Time Work Fascia Board Name
Fire Extinguisher Flowers & Plants
Furniture Insurance Coverage
IT Services Parking
Photo and Video Services Temporary Staff
Vehicle passes and Staff name badges for Build-up and Break-down Waste Collection

 

The Exhibitor shall submit plans of their booth(s) to the Organisers no later than 9 August 2019 for approval. No display, booth fitting, or exhibit shall exceed the height specified in the Exhibitor’s Manual, without the prior consent of the Organisers.

An invoice will be sent as soon as the stand location is confirmed. Invoicing of payments for floor space and any additional requests will be made in Euro. Payments must be made free of bank and other charges for the beneficiary. The Exhibitor shall pay the total cost of the booth(s) allocated within 14 days of the date of the invoice issued by the Organisers. If the invoice is not paid by this date the Organisers may re-allocate the booth space to another Company without any liability to the Exhibitor. Payments must be made by bank transfer in Euro. All the Organisers’ charges are exclusive of any applicable Value Added Tax, for which the Exhibitor shall be additionally liable. The Organisers shall have the right to refuse to permit the Exhibitor to occupy or use the booth until all sums due to the Organisers from the Exhibitor have been paid. The Exhibition Service Manual, including all technical order forms, will be available from May 2019 on the EACTS website.

Definitive times for hours of operation and various deadlines will be confirmed in the Exhibition Service Manual. However, the following timetables provide a guideline.

Construction of Exhibition Stands / Training Village Sites

Day Time Type of Booth
Tuesday 1 October 09:00 – 13:00 Move in; Space only “Island” booths Hall 1
Tuesday 1 October 13:00 – 19:00 Build-up; Space only “Island” booths Hall 1 & 2
Wednesday 2 October 07:00 – 22:00 Build-up; space only “Island” booths Hall 1 & 2
Wednesday 2 October From 12:00 – 22:00 Shell scheme/Inline exhibitors Hall 1 & 2
Thursday 3 October 07:00 – 12:00* Build up
Thursday 3 October 14:00 Exhibition Opening
Thursday 3 October 17:00 – 18:30 Welcome Reception


*all booths MUST be ready by this time

N.B. Times may be subject to change

All exhibition stand construction must be completed, and the stand fully operational by 12:00 on Thursday 3 October, by which time aisles must be cleared of exhibition material, empty boxes and crates, and trucks should have left the exhibition area. Stands will be inspected prior to the opening of the Trade Exhibition to Delegates at 14:00 on Thursday 3 October. An informal reception at which drinks and canapés will be served will be held in the Exhibition areas for registered delegates, exhibitors and exhibition visitors from 17:00 – 18:30.

Dismantling of Stands

Day Time
Saturday 5 October 17:00 – 24:00 Halls 1 & 2
Sunday 6 October 08:00 – 16:00* Halls 1 & 2


*Hall to be clear of all stand fitting materials and boxes by 16:00

N.B. Times may be subject to change

No prior dismantling is allowed. All exhibits, booth fitting and display materials must be removed by 16:00 on Sunday 6 October. Exhibitors will be charged for unauthorised use of additional time and for the disposal of any materials remaining in the halls after this time including any consequent venue hire costs.

Exhibitor List

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The EACTS trade exhibition is an important and most time efficient way to keep up to date with new to market technology, state of the art products, innovations and developments in the cardio-thoracic market.  The exhibiting companies are looking forward to meet the people that matter to their business in one place, demonstrate new products and attract interest from new prospects and existing customers.

EACTS TRADE EXHIBITION

33rd EACTS ANNUAL MEETING & EXHIBITION
LISBON, PORTUGAL

Lisbon Congress Centre

The Lisbon Congress Centre is located close to the river Tagus and the historical and cultural heritage of Belem, just a few minutes from the city center.

Contacts:
Praça das Indústrias, 1300-307 Lisboa – Portugal

Tel: (+351) 218 921 420| Fax (+351) 218 921 499
Email: LISBOACC@CCL.FIL.PT
Website

EXHIBITION & MEETING DATES: 3-5 OCTOBER 2019

Contact Person: Mrs Elvira Lewis
Address: EACTS House Madeira Walk, Windsor Berkshire SL4 1EU
Office Tel: +44 (0) 1753 832166
Direct Line: +44 (0) 1753 838484
Email: elvira.lewis@eacts.co.uk

IMPORTANT DEADLINES

Floor Plan and Application for Exhibition Booth released – Tbc

Deadline for the receipt of the Application for Exhibition Booth – As soon as possible, on a first-come first-served basis

Confirmation of stand allocation – Within 10 working days after receipt of Application for Exhibition Booth

100% payment for exhibition space – within 14 days of the date of the invoice issued by the Organisers

Online circulation of Exhibition Service Manual – May 2019

Deadline for Exhibitors company profiles for EACTS App – 31 July 2019

Free-build stand design plans to be submitted – 9 August 2019

Order forms for additional technical requirements, Exhibitor Services Website – Tbc

Deadline online registration for exhibitor badges (after this date, price changes to onsite registration fee, registration still possible) – 20 September 2019

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