INTRODUCTION

INTRODUCTION

We are delighted to be returning to Milan for the 36th EACTS Annual Meeting which will take place from 5-8 October 2022.   After re-connecting at our first hybrid meeting in Barcelona last year we are very much looking forward to a return to our inperson meeting and are working hard to deliver a world-class educational programme.

Our valued industry partners

The support of our industry partners is important. As we develop more flexible and innovative ways to communicate and share educational content, we are excited to offer new engagement opportunities for our industry partners. The EACTS Annual Meeting is the largest event for the cardiothoracic community, attracting several thousand delegates. It provides the perfect forum to promote your products and services to the world’s leading cardiothoracic surgeons as well as physicians in related specialties, residents and allied health professionals.

We look forward to working with you.

Please note:

Please be vigilant of unauthorised emails or companies offering services on behalf of EACTS or the EACTS Annual Meeting. Such companies typically imply that they are working with EACTS, but in reality are unauthorised.

NOTE: International Fairs Directory has NO connection to EACTS.

NOTE: Please beware that a phishing email purportedly from EACTS is being circulated asking recipients to click on a link to complete a survey in relation to our EACTS annual meeting.  This email is not from EACTS and clicking on any links in these types of emails may download harmful malware on your computer.

The 36th EACTS Annual Meeting has been registered as COMPLIANT by MedTech.

Industry Meeting

Industry Meeting 2022

We would like to thank everyone who attended our industry meeting at the MiCo Congressi in Milan on Wednesday 23rd March 2022. The presentations from the meeting are provided below for further reference.

ADVERTISING & COMMUNICATIONS

ADVERTISING & COMMUNICATIONS

Advertising

EACTS is delighted to offer a range of advertising opportunities to connect your company with delegates before and during the Annual Meeting.

The EACTS TV channel is a new offering from EACTS this year and will be screened to both our in-person and online audiences.

Professionally moderated and produced, the EACTS TV channel will broadcast a mixture of live and recorded content including:

  • selected prime session content broadcast in real time
  • KOL interactive panel sessions and debates
  • daily highlight broadcasts
  • interviews with keynote faculty and guests

 

Our Industry partners will have the opportunity to promote their brand and/or activities through 60-second video advertisement spots during our daily broadcast programming on Thursday, Friday and Saturday.

60 second video advertisement – €1,500

Package of 4 x 60 second video advertisements – €5,500

Please contact industry@eacts.co.uk  to book your slot!

The EACTS Annual Meeting app, available via your smartphone and/or desktop provides delegates with important information about the Annual Meeting, including programme and exhibition details.

Available for downloading prior, during and after the Annual Meeting via the Apple (iPhone, iPad and iPod) and Android platforms.

The app will include:
– Event sessions and schedule

– Live content broadcasting via the EACTS TV Channel

– Industry information – exhibition and satellite details

– Venue and general event information

For further details regarding advertising opportunities click below.

Our exclusive industry email blast is a great way to promote your satellite symposium and training village at this year’s Annual Meeting. The email blast will be sent to the entire EACTS database.

You will be allowed a maximum of 100 words and two images (250 x 145 px). The deadline to submit your artwork is 2 weeks prior to mailout date.

Email blast sent out 1 month to 8 days prior to the Annual Meeting: €5,000
Email blast sent out 7 days to 1 day prior to the Annual Meeting: €7,500
Email blast sent out during the Annual Meeting : €10,000
Post Event email blast : €5,000

The Annual Meeting online catalogue is an important guide for delegates and exhibition visitors prior to and during the event. Your online entry will advertise your exhibitor profile including hall and booth numbers, contact details and website.
Fee: €400

Help your company and/or products stand out by taking out a rotating banner advertisement on the General Information page of the Annual Meeting website.  Your banner will be visible to all participants throughout September and during the Annual Meeting.
Fee: €10,000

The EACTS Daily News is the only official publication to report exclusively on developments taking place during the Meeting and is available, free of charge, to every delegate.

Published daily on Thursday, Friday and Saturday, advertising can be taken in either a single issue or over all three issues. Please refer to the table below for advertising rates and dimensions.

Advertising Rates

 

Advertisement size Orientation Single Issue Three Issues
Front page banner Landscape €4,000 Single issue only
Banner (other pages) Landscape €2,500 €7,000
Single full page Portrait €5,000 €14,500
Page 3 Portrait €6,000 €17,500
Inside back cover Portrait €7,000 €20,500
Back cover Portrait €10,000 €29,500
Island advert Portrait €3,500 €10,000
Half-page Landscape €2,500 €7,000
Quarter-page Portrait €2,000 €5,500

 

Additional opportunities for Satellite Symposia industry bookings:

 

Advance feature interview (1 page) € 5,000
Advance Symposium report:
– 1 page of highlights € 5,000
– Double page report with photos € 10,000

 

DEADLINE for advertising material 19 August 2022

Branding and Signage Opportunities

We have numerous branding and signage opportunities available to enable you to promote your company, products and services. For further details on our printed signage opportunities, please refer to our catalogue via the link below.

DEADLINE for receipt of artwork is Friday 2 September.

Digital Signage – New to 2022 

The MiCo Milano Congressi gives our industry partners the opportunity to promote their brand and/or activities throughout the venue space across different signage sites. For 2022, we are pleased to announce a new offering for industry, advertising over digital signs in high-traffic areas.

For further details, please refer to the Digital Signage link HERE.

DEADLINE for bookings and receipt of artwork is Monday 19 September, 2022.

COMMUNICATIONS PACK

We encourage you to share your participation at the 36th EACTS Annual Meeting!

Should you wish to use our Annual Meeting banner images in your advertisements, e-blasts, social media, websites and other promotional communications, please contact INDUSTRY@EACTS.CO.UK

EXHIBITION

EXHIBITION

Join us in Vienna for our popular exhibition which will be held from 5-7 October.  We anticipate a high demand for onsite space, so early booking is essential!

The exhibition will provide the opportunity to interact with Annual Meeting participants and to educate, exchange and disseminate information on your latest products and services. Open from Thursday, 5 October until Saturday 7 October, exhibition space will be sold on a first-come, first-served basis.

For further information and to book your booth, please contact our Exhibition Manager, Elvira Lewis – ELVIRA.LEWIS@EACTS.CO.UK

Exhibition Floor Plan and Booth Application

The exhibition floor plan, booth application and booth numbers & dimensions will be available soon!

Deadline for the receipt of the Application for Exhibition Booth – As soon as possible after release, on a first-come first-served basis.

Confirmation of stand allocation – Within 10 working days after receipt of ‘Application for Exhibition Booth’.

100% payment for exhibition space – Within 14 days of the date of the invoice issued by the Organisers.

Online circulation of Exhibition Service Manual – June 2023.

Deadline for Exhibitors company profiles for EACTS App – 28 July 2023.

Free-build stand design plans to be submitted – 7 August 2023.

Order forms for additional technical requirements, Exhibitor Services Website – date to be confirmed.

FLOOR PLAN & BOOTH APPLICATION PACK / RESERVE YOUR BOOTH FOR THE 2023 EACTS ANNUAL MEETING 

The floor plan will be available on Friday, 19 May 2023 (N.B. Date/Times may be subject to change)

London Paris New York Los Angeles
15:30 16:30 10:30 07:30

 

Once the floor plan and booth application pack are available, exhibitors registered in our database will be notified that applications are open.

Please note that we will not send out any further emails, the link to the floor plan will appear on our website in this section at the time listed above.

Please note the 2023 Exhibitors Prospectus & Manual will be made available soon.

EXHIBITION

EXHIBITION

Join us in-person in Milan for our popular in-person exhibition which will be held from 6-8 October offering a long-awaited return to face-to-face networking and social interaction.  We anticipate a high demand for onsite space, so early booking is essential.

The exhibition will provide the opportunity to interact with Annual Meeting participants and to educate, exchange and disseminate information on your latest products and services. Open from Thursday, 6 October until Saturday 8 October, exhibition space will be sold on a first-come, first-served basis at a cost of €602.50 per square metre + VAT.

For further information and to book your booth, please contact our Exhibition Manager, Elvira Lewis – ELVIRA.LEWIS@EACTS.CO.UK

Exhibition Floor Plan and Booth Application

The exhibition floor plan, booth application and booth numbers and dimensions will be available soon!

Deadline for the receipt of the Application for Exhibition Booth – As soon as possible after release, on a first-come first-served basis.

Confirmation of stand allocation – Within 10 working days after receipt of Application for Exhibition Booth.

100% payment for exhibition space – within 14 days of the date of the invoice issued by the Organisers.

Online circulation of Exhibition Service Manual – June 2022.

Deadline for Exhibitors company profiles for EACTS App – 6 August 2022.

Free-build stand design plans to be submitted –  6 August 2022.

Order forms for additional technical requirements, Exhibitor Services Website – date to be confirmed.

FLOOR PLAN & BOOTH APPLICATION PACK / RESERVE YOUR BOOTH FOR THE 2022 EACTS ANNUAL MEETING 

The floor plan will be available on Friday, 20 May 2022 (N.B. Date/Times may be subject to change)

London Paris New York Los Angeles
15:30 16:30 10:30 07:30

Once the floor plan and booth application pack are available, exhibitors registered in our database will be notified that applications are open. To help you in planning your attendance at our exhibition, please download and review the following pdfs.  For more information please contact Elvira Lewis at Elvira.Lewis@Eacts.co.uk

Please note that we will not send out any further emails, the link to the floor plan will appear on our website in this section at the time listed above.

SATELLITE SYMPOSIA AND LEARNING LABS

INDUSTRY SATELLITE SYMPOSIA AND LEARNING LABS

SATELLITE SYMPOSIA

A satellite symposium is a corporate or product related function at which a formal scientific presentation is made.  Satellite symposia MUST NOT conflict with the main scientific or social programme of the Annual Meeting.  A limited number of session slots will be available to book at the MiCo Convention Centre at the following times:

Available Slots (75 minutes duration per slot)

Thursday 6 October: 12:45-14:00 & 18:00-19:15
Friday 7 October: 12:45-14.00

It should be noted that, in the first round of slot allocations, preference will be given to  partners who have taken booth or learning lab space on the exhibition floor.

Satellite Fees:

Option A : 0-200 pax capacity* : €20,000 per slot   
Option B:  201-500 pax capacity* : €25,000 per slot
* theatre style set up.  Please note that the capacities listed above DO NOT include any social distancing regulations. Should social distancing be enforced at the time of the Annual Meeting, room capacities will be reduced accordingly.
Media Library Fee (hosting for 1 year): €2,500 per satellite slot

Satellite slots will be allocated on a first-come, first-served basis.  Benefits include:

  • room hire including standard heating, air cooling, power
  • chairs for participants set up in a theatre style format
  • table and chairs for two to four moderators, applicable to the size of the room, with amplification as necessary
  • 1 x speakers lectern with laptop/PC and amplification applicable to the size of the room
  • central projection screen and data projector applicable to the size of the room
  • basic PA system including audience and speaker microphones applicable to the size of the room
  • sign at the entrance to the room incorporating satellite title and company logo (if required)
  • permission for the placement of 1 roll-up banner advertising the symposium (max 1 x 1.5m) beside the entrance to the allocated session room (to be positioned no earlier than 30 minutes prior to the symposium)
  • Company name/logo, satellite title, date and time advertised on the Satellite Information Board in the conference venue
  • announcement of satellite title and contact details on the satellite page of the Annual Meeting website incorporating a programme and/or company website link (if required)

 

Please note, all satellite faculty will be expected to present in-person on site in Milan.   

The above fees do not include registration for your invited faculty.  ALL chairs/speakers involved in satellite programmes must be registered as delegates for the EACTS Annual Meeting unless they are participating in the main EACTS scientific programme. For any clarification regarding this, please contact the Scientific Programme team at INDUSTRY@EACTS.CO.UK

When making a booking please ensure that you allow sufficient time for any catering activity, build up and breakdown.  Companies requiring time in addition to that listed above should contact the EACTS Executive Secretariat and be aware that extra charges may be incurred.

All other payments relating to ancillary services (ie., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

LEARNING LABS

Thursday 6 – Saturday 8 October

Exhibition Opening Hours
Thursday 6 October 09:00 – 18:30
Friday 7 October 09:00 – 17:00
Saturday 8 October 09:00 – 14:00

Learning Lab space can be booked in the Exhibition Hall for companies who wish to offer onsite training activities during the Annual Meeting.  The space should be used for training purposes only – ie, hands-on workshops including wet/dry/simulation labs or other practical sessions.  These sessions will not form part of the official scientific programme of the Annual Meeting and should be scheduled at pre-defined times on an invitation only basis.  We recommend that you restrict trainings to 10-15 pax per session.

Learning lab space will be offered at a discounted rate for those companies who also book booth space in the Exhibition Hall.

Benefits include:

  • Ability to provide one-to-one training within your own branded area within the Exhibition Hall (NB space only – does not include structure/build costs)
  • control and management of the list of invitees, organisation, on-site management and scheduling of sessions
  • flexibility to promote your company through branding/presentation materials within your area
  • Learning Labs will be specially branded within the Exhibition Hall and advertised in the Annual Meeting App and on the EACTS website.
  • flexibility to promote your company through branding/presentation materials within the room

For further information regarding fees and a plan of the available sites, please contact the EACTS Executive Secretariat Office.

Reservation and Payment Procedures

Bookings will not be confirmed until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. Confirmation of space will be made once the booking form has been received and a booking reference will then be issued.  An invoice for the full amount of the satellite slot/learning labs will follow separately.

 

Payments must be made in Euros by bank transfer within 7 days of the date of the invoice otherwise the space will be released.  Please quote the booking reference and invoice number when making the payment:

Bank: Royal Bank of Scotland, London Belgravia Branch, 24 Grosvenor Place,
London SW1X 7HP, UK
Account: 
EACTS Trading Company Limited
Sort Code: 
16-10-70
BIC/Swift Code: 
RBOSGB2L
IBAN No: 
GB81 RBOS 1610 7010 0204 40

All other payments relating to ancillary services (ie., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

Cancellation

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Industry Opportunities Booking Form.  For any cancellation prior to 5 August 2022, a cancellation charge of 25% of the total charge for the satellite meeting will be made and a refund of any charges already paid in excess of this amount will be made.  The full charge of the sponsorship will be liable if notice of cancellation is received after 5 August 2022.  Full cancellation terms and conditions can be found HERE

Satellite Symposia Deadlines:
 22 July – Titles/topics
 19 August – Final programmes
Requests for satellite symposia should be made by completing and returning the Industry Opportunities Booking Form

TECHNO COLLEGE

TECHNO COLLEGE 

Since its foundation, the EACTS Techno-College has emerged as one of the leading meetings in cardiac surgery worldwide.  Featuring innovation and technological breakthroughs in the field of cardiovascular and thoracic surgery as well as interventional cardiology.  The Techno-College programme will include live-in-a-box cases and state-of-the-art lectures, returning to a stand-alone full day format on Wednesday 5 October.

Three support packages are available – Gold, Silver and Bronze.

Techno-College Gold Package
€40,000

  • two live-in-a-box video licenses*
  • standard pull-up banner in the Auditorium foyer on Wednesday 5 October
  • one quarter page advert in the Techno-College review feature of the Daily News on Thursday 6 October
  • acknowledgement of support on the EACTS website
  • acknowledgement of support within the EACTS App

Techno-College Silver Package
€30,000

  • one live-in-a-box video license*
  • standard pull-up banner in the Auditorium foyer on Wednesday 5 October
  • acknowledgement in the Techno-College review feature of the Daily News on Thursday 6 October
  • acknowledgement of support on the EACTS website
  • acknowledgement of support within the EACTS App

Techno-College Bronze Package
€20,000

  • standard pull-up banner in the Auditorium foyer on Wednesday 5 October
  • acknowledgement of support on the EACTS website
  • acknowledgement of support in the EACTS App

*Live-in-a Box video presentations specifically produced for transmission during the EACTS Techno-College will remain the property of EACTS and may be used by the Association in connection with its future educational programmes and/or publications.

Educational Grants

Our scientific programme committee has been working hard to ensure that we continue to offer an exciting and diverse programme of innovative sessions across our four domains. If you would like to support this year’s event by providing an educational grant, please contact us as soon as possible.

BOOKING FORM

BOOKING

Confirmation of booking will not be made until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. Confirmation of space will be made once the booking form has been received and a booking reference will then be issued. An invoice for the full amount will follow separately. On signing this form, you are confirming that you have read and agree to the cancellation terms and conditions on the EACTS website. Payments must be made in Euros by bank transfer within 7 days of the date of the invoice otherwise the booking will be released. Please quote the booking reference and invoice number when making the payment.

For further information regarding any of the industry opportunities available to you, please contact INDUSTRY@EACTS.CO.UK

We look forward to working with you and welcoming you to our 36th EACTS Annual Meeting.

Force Majeure

In the event that the Annual Meeting cannot be held due to events beyond the control of EACTS and is subsequently cancelled, postponed, moved or changed due to, including, but not limited to:

  • An event of “Force Majeure” meaning an event beyond the reasonable control of EACTS, which prevents EACTS from complying with any of its obligations, including but not limited to:

– act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods);

– war, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilisation, requisition, or embargo, national mourning;

– rebellion, revolution, insurrection, or military or usurped power, or civil war;

– contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such assembly;

– riot, commotion, strikes, go slows, lock outs or disorder closure of airports and train stations;

– acts or threats of terrorism.

  • Any reason(s) beyond EACTS’s or any of its suppliers’ control that prevents or substantially hinders the plan of holding the Annual Meeting.

Under any of the above circumstances, EACTS cannot be held liable by participants for the refund of any Sponsorship Fees, or any damages, costs, expenses or losses incurred, whether directly or indirectly, as a result of the cancellation, postponement of the Annual Meeting or if it decides to hold the Annual Meeting remotely, such as transportation costs, accommodation costs, financial losses, etc. Individuals take part in the 36th EACTS Annual Meeting at their own risk and are responsible for their own health and travel insurance arrangements.

Health Risks

In the event of any potential health risk (for example, a pandemic or epidemic situation and other major health risk). EACTS’ statute as an international health association compels EACTS to pay particular attention to the potential health risks for participants and their patients and it shall be entitled to take all necessary measures, including cancellation or postponement of the Annual Meeting, in such a situation where it deems appropriate (in its sole discretion). In such circumstances EACTS reserves the right to retain the Sponsorship Fees and transfer them to the 36th EACTS Virtual Annual Meeting. EACTS shall have the right to hold the 36th EACTS Virtual Annual Meeting online with participants accessing the meeting remotely where it deems that this is the most appropriate option. However, if EACTS does not hold the 36th EACTS Annual Meeting virtually then, EACTS may have the option of either transferring the booth fee to the 2023 Annual Meeting or shall refund the fees in full.

Cancellation

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Industry Opportunities Booking Form.  For any cancellation prior to 5 August 2022, a cancellation charge of 25% of the total charge for the satellite meeting will be made and a refund of any charges already paid in excess of this amount will be made.  The full charge of the sponsorship will be liable if notice of cancellation is received after 5 August 2022. 

COMMUNICATIONS PACK

We encourage you to share your participation at the 36th EACTS Annual Meeting!

Should you wish to use our Annual Meeting banner images in your advertisements, e-blasts, social media, websites and other promotional communications, please contact INDUSTRY@EACTS.CO.UK