INDUSTRY SATELLITE SYMPOSIA

A satellite symposium is a corporate or product related function at which a formal scientific presentation is made.  Satellite symposia MUST NOT conflict with the main scientific or social programme of the Annual Meeting.  A limited number of session slots will be available to book at the Lisbon Congress Centre (CCL) at the following times:

Available Slots (75 minutes duration per slot – times subject to change)

Thursday 10 October: 12:15-13:30 & 18:00-19:15
Friday 11 October: 12:15-13:30

It should be noted that, in the first round of slot allocations, preference will be given to partners who have taken booth or learning lab space on the exhibition floor. Satellite slots will be allocated on a first-come, first-served basis.

SATELLITE PACKAGES AVAILABLE:

Band A – to be announced soon

Band B – to be announced soon

Band C – to be announced soon

Benefits include:

• Room hire including standard heating, air cooling and power
• Chairs for participants set up in a theatre-style format (NB: limited interactive room set ups are available to book)
• Table and chairs for 2-4 moderators (applicable to the size of the room) with amplification as necessary
• 1 x speaker lectern with laptop/PC and amplification (applicable to the size of the room)
• Central projection screen and data projector (applicable to the size of the room)
• Basic PA system including audience and speaker microphones (applicable to the size of the room)
• Sign at the entrance to the room incorporating satellite title and company logo (if required)
• Permission for the placement of 1 roll-up banner advertising the symposium (max 1 x 1.5m) beside the entrance to the allocated session room (to be positioned no earlier than 30 minutes prior to the symposium)
• Company name/logo, satellite title, date and time advertised on the Satellite Information Board in the conference venue
• Announcement of satellite title and contact details on the satellite page of the Annual Meeting website incorporating a programme and/or company website link (if required)
• Announcement of satellite programme in EACTS marketing & communications, across social media and the Annual Meeting e-blast database (with +11,000 recipients)
  • NB: Exclusive e-blasts can be booked (as well as other opportunities) to promote your Satellite prior to & during the event- refer to ‘Advertising & Communications’ options

RECORDING & INTERACTIVITY OPTIONS

Please note, all satellite faculty will be expected to present in-person on site in Lisbon.   

The fees do not include registration for your invited faculty.  ALL chairs/speakers involved in satellite programmes must be registered as delegates for the EACTS Annual Meeting unless they are participating in the main EACTS scientific programme. For any clarification regarding this, please contact us at [email protected]

When making a booking please ensure that you allow sufficient time for any catering activity, build up and breakdown. Companies requiring time in addition to that listed above should contact the EACTS Executive Secretariat and be aware that extra charges may be incurred.

All other payments relating to ancillary services (i.e., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

Reservation and Payment Procedures

Bookings will not be confirmed until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. Confirmation of space will be made once the booking form has been received.  An invoice for the full amount of the satellite slot will follow separately.

Payments must be made in Euros by bank transfer within 14 days of the date of the invoice otherwise the space will be released.  Please quote the booking reference and invoice number when making the payment:

Bank: Royal Bank of Scotland, London Belgravia Branch, 24 Grosvenor Place,
London SW1X 7HP, UK
Account: EACTS Trading Company Limited
Sort Code: 16-10-70
BIC/Swift Code: RBOSGB2L
IBAN No: GB81 RBOS 1610 7010 0204 40

All other payments relating to ancillary services (i.e., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

Cancellation

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Industry Opportunities Booking Form.  For any cancellation prior to 4 August 2024, a cancellation charge of 25% of the total charge for the satellite meeting will be made and a refund of any charges already paid in excess of this amount will be made.  The full charge of the sponsorship will be liable if notice of cancellation is received after 4 August 2024.  Full cancellation terms and conditions can be found HERE

TECHNO COLLEGE 

Since its foundation, the EACTS Techno-College has emerged as one of the leading meetings in cardiac surgery worldwide.  Featuring innovation and technological breakthroughs in the field of cardiovascular and thoracic surgery as well as interventional cardiology, the Techno-College programme will include live-in-a-box cases and state-of-the-art lectures.

Three support packages are available – Gold, Silver and Bronze:

*Live-in-a Box video presentations specifically produced for transmission during the EACTS Techno-College will remain the property of EACTS and may be used by the Association in connection with its future educational programmes and/or publications.

Innovation Award Deadline: 12 September 2023

 

Educational Grants

Our scientific programme committee has been working hard to ensure that we continue to offer an exciting and diverse programme of innovative sessions across our four domains. If you would like to support this year’s event by providing an educational grant, please contact us as soon as possible.

BOOKING

Confirmation of booking will not be made until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. An invoice for the full amount will follow separately. On signing this form, you are confirming that you have read and agree to the cancellation terms and conditions on the EACTS website.

Payments must be made in Euros by bank transfer within 14 days of the date of the invoice otherwise the booking will be released. Please quote the booking reference and invoice number when making the payment.

For further information regarding any of the industry opportunities available to you, please contact [email protected]

We look forward to working with you and welcoming you to our 37th EACTS Annual Meeting.

COMMUNICATIONS PACK

INDUSTRY SATELLITE SYMPOSIA AND LEARNING LABS

SATELLITE SYMPOSIA

A satellite symposium is a corporate or product related function at which a formal scientific presentation is made.  Satellite symposia MUST NOT conflict with the main scientific or social programme of the Annual Meeting.  A limited number of session slots will be available to book at the Austria Center Vienna (ACV) at the following times:

Available Slots (75 minutes duration per slot)

Thursday 5 October: 12:15-13:30 & 18:00-19:15
Friday 6 October: 12:15-13:30

It should be noted that, in the first round of slot allocations, preference will be given to partners who have taken booth or learning lab space on the exhibition floor. Satellite slots will be allocated on a first-come, first-served basis.

Please note, all satellite faculty will be expected to present in-person on site in Vienna.   

The fees do not include registration for your invited faculty.  ALL chairs/speakers involved in satellite programmes must be registered as delegates for the EACTS Annual Meeting unless they are participating in the main EACTS scientific programme. For any clarification regarding this, please contact us at [email protected]

When making a booking please ensure that you allow sufficient time for any catering activity, build up and breakdown. Companies requiring time in addition to that listed above should contact the EACTS Executive Secretariat and be aware that extra charges may be incurred.

All other payments relating to ancillary services (i.e., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

LEARNING LABS

Thursday 5 – Saturday 7 October

Learning Lab space can be booked in the Exhibition Hall for companies who wish to offer onsite training activities during the Annual Meeting.  The space should be used for training purposes only – i.e., hands-on workshops including wet/dry/simulation labs or other practical sessions.  These sessions will not form part of the official scientific programme of the Annual Meeting and should be scheduled at pre-defined times on an invitation only basis.  We recommend that you restrict trainings to 10-15 pax per session.

Learning lab space will be offered at a discounted rate for those companies who also book booth space in the Exhibition Hall.

Reservation and Payment Procedures

Bookings will not be confirmed until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. Confirmation of space will be made once the booking form has been received.  An invoice for the full amount of the satellite slot/learning labs will follow separately.

Payments must be made in Euros by bank transfer within 14 days of the date of the invoice otherwise the space will be released.  Please quote the booking reference and invoice number when making the payment:

Bank: Royal Bank of Scotland, London Belgravia Branch, 24 Grosvenor Place,
London SW1X 7HP, UK
Account: EACTS Trading Company Limited
Sort Code: 16-10-70
BIC/Swift Code: RBOSGB2L
IBAN No: GB81 RBOS 1610 7010 0204 40

All other payments relating to ancillary services (i.e., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

Cancellation

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Industry Opportunities Booking Form.  For any cancellation prior to 4 August 2023, a cancellation charge of 25% of the total charge for the satellite meeting will be made and a refund of any charges already paid in excess of this amount will be made.  The full charge of the sponsorship will be liable if notice of cancellation is received after 4 August 2023.  Full cancellation terms and conditions can be found HERE

ADVERTISING & COMMUNICATIONS

ADVERTISING

EACTS is delighted to offer a range of advertising opportunities to connect your company with delegates before, during and after the Annual Meeting. Explore our range of options below…

EXHIBITION

Join us in Vienna for our popular exhibition which will be held from 5-7 October.  We anticipate a high demand for onsite space, so early booking is essential!

The exhibition will provide the opportunity to interact with Annual Meeting participants and to educate, exchange and disseminate information on your latest products and services. Open from Thursday, 5 October until Saturday 7 October, exhibition space will be sold on a first-come, first-served basis.

For further information and to book your booth, please contact our Exhibition Manager, Elvira Lewis – [email protected]

At EACTS, we aim to deliver a world-class education programme for surgeons and allied healthcare professionals. Join industry partners from around the world to Discover, Educate and Innovate at the largest event for the cardiothoracic community in Vienna this October.

Please have a look at the link below and see which industry partners have already signed up:
Exhibitor List 

The link to the floor plan can be found on the link listed below:
Floorplan

Should you wish to book floor space with us, please make your selection. Clicking “see all available booths” will show you the still available spaces. The ones that come up in green are still available.

Application notes:
Application for booth space must be made on the booth application form.

EACTS Exhibition Booth Form Application 2023

Applications will be dealt with in strict order of receipt and booth choice. We are working through in date/time order, without exception.

If your booth choice is already taken, you will be advised. This is a common occurrence as prime sites are often nominated by several companies. Whenever possible, space assignments will be made by EACTS in keeping with the preferences as to the location requested by the exhibitor. EACTS reserves the right to make the final determination of all space assignments in the best interests of the exhibition.

Only signed and fully completed application forms will be accepted.

We look forward to receiving your booth application and are keen to ensure the 37^th EACTS Annual Meeting and Exhibition are a great success.

FLOOR PLAN & BOOTH APPLICATION PACK / RESERVE YOUR BOOTH FOR THE 2023 EACTS ANNUAL MEETING 

On Friday 19 May 2023 the exhibition floor plan for the 37^th EACTS Annual Meeting went live, and since then our industry partners were able to buy an exhibition booth. Many of our industry partners have already registered for booth space, so don’t miss out!

INTRODUCTION

Our valued industry partners

The support of our industry partners is important. As we develop more flexible and innovative ways to communicate and share educational content, we are excited to offer new engagement opportunities for our industry partners. The EACTS Annual Meeting is the largest event for the cardiothoracic community, attracting several thousand delegates. It provides the perfect forum to promote your products and services to the world’s leading cardiothoracic surgeons as well as physicians in related specialties, residents and allied health professionals.

We look forward to working with you.

The 37th EACTS Annual Meeting has been registered as COMPLIANT by MedTech.

Industry Meeting

We would like to thank everyone who attended our Industry Meeting at the ACV (Austria Center Vienna) on Wednesday 15th February 2023. The presentations from the meeting have been made available below.

2022 Highlights

TECHNO COLLEGE 

Since its foundation, the EACTS Techno-College has emerged as one of the leading meetings in cardiac surgery worldwide.  Featuring innovation and technological breakthroughs in the field of cardiovascular and thoracic surgery as well as interventional cardiology.  The Techno-College programme will include live-in-a-box cases and state-of-the-art lectures, returning to a stand-alone full day format on Wednesday 5 October.

Three support packages are available – Gold, Silver and Bronze.

*Live-in-a Box video presentations specifically produced for transmission during the EACTS Techno-College will remain the property of EACTS and may be used by the Association in connection with its future educational programmes and/or publications.

Educational Grants

Our scientific programme committee has been working hard to ensure that we continue to offer an exciting and diverse programme of innovative sessions across our four domains. If you would like to support this year’s event by providing an educational grant, please contact us as soon as possible.

INDUSTRY SATELLITE SYMPOSIA AND LEARNING LABS

SATELLITE SYMPOSIA

A satellite symposium is a corporate or product related function at which a formal scientific presentation is made.  Satellite symposia MUST NOT conflict with the main scientific or social programme of the Annual Meeting.  A limited number of session slots will be available to book at the MiCo Convention Centre at the following times:

Available Slots (75 minutes duration per slot)

Thursday 6 October: 12:45-14:00 & 18:00-19:15
Friday 7 October: 12:45-14.00

It should be noted that, in the first round of slot allocations, preference will be given to  partners who have taken booth or learning lab space on the exhibition floor.

Satellite Fees:

Option A : 0-200 pax capacity* : €20,000 per slot   
Option B:  201-500 pax capacity* : €25,000 per slot
* theatre style set up.  Please note that the capacities listed above DO NOT include any social distancing regulations. Should social distancing be enforced at the time of the Annual Meeting, room capacities will be reduced accordingly.
Media Library Fee (hosting for 1 year): €2,500 per satellite slot

Satellite slots will be allocated on a first-come, first-served basis.  Benefits include:

• room hire including standard heating, air cooling, power
• chairs for participants set up in a theatre style format
• table and chairs for two to four moderators, applicable to the size of the room, with amplification as necessary
• 1 x speakers lectern with laptop/PC and amplification applicable to the size of the room
• central projection screen and data projector applicable to the size of the room
• basic PA system including audience and speaker microphones applicable to the size of the room
• sign at the entrance to the room incorporating satellite title and company logo (if required)
• permission for the placement of 1 roll-up banner advertising the symposium (max 1 x 1.5m) beside the entrance to the allocated session room (to be positioned no earlier than 30 minutes prior to the symposium)
• Company name/logo, satellite title, date and time advertised on the Satellite Information Board in the conference venue
• announcement of satellite title and contact details on the satellite page of the Annual Meeting website incorporating a programme and/or company website link (if required)

 

Please note, all satellite faculty will be expected to present in-person on site in Milan.   

The above fees do not include registration for your invited faculty.  ALL chairs/speakers involved in satellite programmes must be registered as delegates for the EACTS Annual Meeting unless they are participating in the main EACTS scientific programme. For any clarification regarding this, please contact the Scientific Programme team at [email protected]

When making a booking please ensure that you allow sufficient time for any catering activity, build up and breakdown.  Companies requiring time in addition to that listed above should contact the EACTS Executive Secretariat and be aware that extra charges may be incurred.

All other payments relating to ancillary services (ie., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

LEARNING LABS

Thursday 6 – Saturday 8 October

Exhibition Opening Hours
Thursday 6 October	09:00 – 18:30
Friday 7 October	09:00 – 17:00
Saturday 8 October	09:00 – 14:00

Learning Lab space can be booked in the Exhibition Hall for companies who wish to offer onsite training activities during the Annual Meeting.  The space should be used for training purposes only – ie, hands-on workshops including wet/dry/simulation labs or other practical sessions.  These sessions will not form part of the official scientific programme of the Annual Meeting and should be scheduled at pre-defined times on an invitation only basis.  We recommend that you restrict trainings to 10-15 pax per session.

Learning lab space will be offered at a discounted rate for those companies who also book booth space in the Exhibition Hall.

Benefits include:

• Ability to provide one-to-one training within your own branded area within the Exhibition Hall (NB space only – does not include structure/build costs)
• control and management of the list of invitees, organisation, on-site management and scheduling of sessions
• flexibility to promote your company through branding/presentation materials within your area
• Learning Labs will be specially branded within the Exhibition Hall and advertised in the Annual Meeting App and on the EACTS website.
• flexibility to promote your company through branding/presentation materials within the room

For further information regarding fees and a plan of the available sites, please contact the EACTS Executive Secretariat Office.

Reservation and Payment Procedures

Bookings will not be confirmed until the official booking form has been completed, signed and returned to the EACTS Executive Secretariat. Confirmation of space will be made once the booking form has been received and a booking reference will then be issued.  An invoice for the full amount of the satellite slot/learning labs will follow separately.

 

Payments must be made in Euros by bank transfer within 7 days of the date of the invoice otherwise the space will be released.  Please quote the booking reference and invoice number when making the payment:

Bank: Royal Bank of Scotland, London Belgravia Branch, 24 Grosvenor Place,
London SW1X 7HP, UK
Account: EACTS Trading Company Limited
Sort Code: 16-10-70
BIC/Swift Code: RBOSGB2L
IBAN No: GB81 RBOS 1610 7010 0204 40

All other payments relating to ancillary services (ie., catering, audio visual, décor, furniture) will be invoiced separately by EACTS or its relevant supplier(s).

Cancellation

Notice of cancellation must be given to the EACTS Secretariat in writing at the address on the Industry Opportunities Booking Form.  For any cancellation prior to 5 August 2022, a cancellation charge of 25% of the total charge for the satellite meeting will be made and a refund of any charges already paid in excess of this amount will be made.  The full charge of the sponsorship will be liable if notice of cancellation is received after 5 August 2022.  Full cancellation terms and conditions can be found HERE

EXHIBITION

Join us in-person in Milan for our popular in-person exhibition which will be held from 6-8 October offering a long-awaited return to face-to-face networking and social interaction.  We anticipate a high demand for onsite space, so early booking is essential.

FLOOR PLAN & BOOTH APPLICATION PACK / RESERVE YOUR BOOTH FOR THE 2022 EACTS ANNUAL MEETING 

The floor plan will be available on Friday, 20 May 2022 (N.B. Date/Times may be subject to change)

London	Paris	New York	Los Angeles
15:30	16:30	10:30	07:30

Once the floor plan and booth application pack are available, exhibitors registered in our database will be notified that applications are open. To help you in planning your attendance at our exhibition, please download and review the following pdfs.  For more information please contact Elvira Lewis at [email protected]

Please note that we will not send out any further emails, the link to the floor plan will appear on our website in this section at the time listed above.