Audio-visuals and Computers
If you wish to order audio-visuals (LCD Monitor, Audio, Assistance, LED or Videowall & more, for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please use the CCIB Exhibition Services order form.
Build-up and Breakdown Badges (Contractor Wristbands)
To access and move within the CCIB, the exhibitor and or the personnel of the companies that operate on its behalf must be in possession of the authorised wristband. The Build-up and breakdown wristbands must be worn always during build-up and breakdown. Please note that deliveries should only be made once the build-up has commenced and exhibiting company personnel are available to sign for them. Build-up and Breakdown badges are obligatory, and Exhibitors are therefore requested to ensure that their drivers/contractors/booth builders wear them.
They can also register on-site at the applicable registration point if necessary but this may result in waiting times.
Please ensure that everyone who needs access during build up and breakdown is registered in advance to ensure a quick flow through when arriving at the CCIB.
Insert link to Contractor registration for build up and breakdown
Deadline 30 September 2021.
Carpet
If you wish to order carpet for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please refer to the flooring section on the CCIB Exhibition Services order form.
Catering Services
All food and beverage consumed on premises must be purchased through CCIB-F&B.
Booth catering is available during the build-up, breakdown and the opening hours of the Exhibition. Any requests should go directly to the caterer and will be invoiced directly to you. Please use the order form downloadable on the link below.
CCIB Special regarding coffee machines:
If the Exhibitors bring their own coffee machines and refills, then they have to pay a fee of €155.
If they bring their own coffee machine but order the coffee pack refill (Nespresso professional capsules ) from the CCIB then the fee will be €103 + €166 for the refill ref FB25.
CCIB only has Nespresso professional capsules. This is explained in section F&B 4
Please note that CCIB-F&B is the exclusive provider of all food & beverage services in the center.
insert a link to Order Form F&B 1-6, Order Summary F&B
Custom Services
If you wish to order Custom Services for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please use the CCIB Exhibition Services order form.
Electrical Services
It is compulsory to order the main electrical switchboard for your booth from the CCIB. Please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please use the CCIB Exhibition Services order form.
We would like to point out to make yourself familiar with point 2 Service Regulations in the CCIB General regulations for Exhibitors. Please refer to the electricity section on the CCIB Exhibition Services order form.
Extra Cleaning
A general cleaning service is organized in communal areas and along aisles. Any supplementary cleaning (stand areas, equipment etc.), will have to be ordered via the manual and paid for by the exhibitor concerned. Should you wish to order extra cleaning for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please refer to the flooring and cleaning sections on the CCIB Exhibition Services order form.
Extra Time Work
The halls are booked for another event before and after the EACTS tenancy. It will not be possible to access/build earlier than official build up times. Any requests should go directly to the Venue and will be invoiced directly to you. Please contact the CCIB directly via email to [email protected] should you be in need of this service.
Flowers and Plants
If you wish to order Flowers & Plants (plants and floral decorations, vases) for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please refer to the plants section on the CCIB Exhibition Services order form.
Furniture
If you wish to order furniture (chairs & stools, armchairs & sofas, tables, reception desks, displays, accessories) for your booth, please order through the venue. Any requests should go directly to the Venue and will be invoiced directly to you. Please refer to the 3 counters and furniture 1-3 section on the CCIB Exhibition Services order form.
Furniture Photo brochure 2021 – v3.pdf
Hanging/Rigging Services
If you wish to order hanging/rigging for your booth, please order through the venue. The CCIB has to provide the hanging points for any kind of structure. Any requests should go directly to the Venue and will be invoiced directly to you. Please use the order form downloadable on the link below.
Island/raw stands:
The maximum height of construction for banners, signage, towers, rigging, etc. inside the stand (minimum distance 1 metre to the stand border) is 4m, measured from the floor of the exhibition hall to the top of the structure. To receive a quotation for the hanging, it is compulsory to fill in the rigging request form.
In-line stands:
Maximum height for In-line stands is 2.50m.
Please refer to the rigging section of the CCIB Exhibition Services order form.
Internet & Wi-Fi
Wifi is available free of charge throughout the Venue. However, this is unsuitable for downloading large files or running voting apps over. Wired internet or individual wifi can be arranged and we would recommend having this connected to your Exhibition Stand or Satellite/Hospitality room.
2.3. 3) Private wifi networks installations for the booth must be authorized by the organizer. The CCIB is not responsible for possible interferences that these networks can generate.
Any requests should go directly to the Venue and will be invoiced directly to you. Please use the order form downloadable on the link below.
Please refer to the internet section of the CCIB Exhibition Services order form.
Shell Scheme Packages
In-line sites (stand in the middle of two stands, one side open to the public, including corner sites (stand at the end of a stand row, two sides open to the public).
The maximum height of the side and back walls facing neighbouring stands is 2.50m.
Shell scheme is compulsory for all In-line stands that are sited adjacent to other booths. Shell scheme is not included in the price and must be ordered at an additional cost via the CCIB.
There are two shell scheme options.
Any requests should go directly to the Venue and will be invoiced directly to you. Please use the order form downloadable on the link below.
Please refer to the shell scheme option 1 / option 2 sections of the CCIB Exhibition Services order form.
Additional Graphics
Please see the order form with options for graphics. Insert link to CCIB order form Branding
Security
Although every reasonable security precaution is taken throughout the tenancy period of the event, the Event Organisers cannot be held responsible for any loss, damage or accident, which may occur to any exhibitors (or their Contractors), property or personnel. During the build-up and during the Congress there will be security at the main doors of the Venue. Every night the Venue will be closed and the Venue will provide appropriate security.
If you wish to order security for your booth, any requests should go directly to the Venue and will be invoiced directly to you. Please use the order form downloadable on the link below.
Please refer to the 10. security section of the CCIB Exhibition Services order form.
Temporary Staff
If you wish to order hostesses for your booth, any requests should go directly to the Venue and will be invoiced directly to you. Please use the order form downloadable on the link below.
Please refer to the 9 hostesses section of the CCIB Exhibition Services order form.
Waste Collection
Exhibitors and constructors of stands are strongly recommended to hand over the site thoroughly clean and must remove their construction waste (carpet, mixed materials, paper and paper derivates, wood and wood derivates) that was generated by their activities with their own means. Unattended rubbish left by exhibitors in aisles when the exhibition is open will be removed at the exhibitors’ expense.
Different types of recycling bins and containers are available around the venue for small waste.
At the end of the event stand builders have to remove all the materials used to build the booth (e.g. carpet, electrical cable, branding, wood). The space has to be left empty from any type of rubbish.
If you have any specific waste for removal, please order recycling bins (e.g. for carpet, for plastic, for paper, for mixed waste) through the CCIB. Insert link to CCIB order form (Cleaning).
Water & Compressed Air
Exhibitors interested in placing orders for water or compressed air connections must check with the CCIB first then proceed with the order, not all stand areas are suitable for water or compressed air connections.
If you wish to order Water Connection and/or Compressed Air Connections for your booth, any requests should go directly to the Venue and will be invoiced directly to you. Please contact the CCIB directly at [email protected]
CCIB rules and regulations
It is a requirement of the venue, CCIB, that their regulations be strictly adhered to always. Please ensure that all your stand personnel and contractors are fully conversant with those documents.
The CCIB has asked us to especially point out the following points
1.6 Logistics
1.9 Building and Materials
2 Service Regulations
2.1 Electricity
2.2 Water
2.3 Internet and Phone
2.4 Platforms
CCIB Exhibition General Regulation 2021
Advertising – Exhibition Online Entry
Advertising in the online catalogue will enhance the visitor experience and success of your show. The cost of an online entry is €400. Your entry will be ‘live’ as soon as payment has been received by the EACTS Secretariat. Each entry will include:
- hall and booth number(s)
- company name, address, company description, email, and website link
- show contacts and email links
Should you wish to book an online entry, please tick the appropriate box on the booth application form. The data that appears online will be based on the data that has been entered in your Exhibitor User Area. Please complete the required information NO LATER THAN 6 August 2021.
Advertising – Standard Exhibitor App Entry
Your exhibitor profile including the hall and booth number and website link will be available to potential delegates and exhibition visitors via the Industry section of the Annual Meeting app. (Included in booth fee)
Each Exhibitor may have a maximum of 2000 letters/characters, including spaces between words (excluding name and address), as a free editorial entry.
If you have exhibited with us before, we have uploaded your previous Company/Institute & Product information for your convenience. You only need to make changes should you so wish.
Please complete the Final App Editorial Entry within your EACTS online account, NO LATER THAN 30 July 2021. The Organisers cannot guarantee that entries received after this deadline will be included.
EACTS will not edit the content of your entry. Responsibility for content and accuracy lies with the company.
Advertising – Premium App Entry
Enhance the visibility and success of your company during the Annual Meeting by upgrading to the Premium App Entry.
Get all the features of the standard package plus:
– Highlighting your company name in the exhibitor’s list
– Your company logo
– Images (max 3)
– Additional website links (if required)
Should you wish to book the Premium App Entry, please tick the appropriate box on the booth application form. The data that appears online will be based on the data that has been entered in your Exhibitor User Area. Please complete the required information NO LATER THAN 30 July 2021.
Advertising – EACTS Toolkit
EACTS may permit their Industry partners to use the EACTS logo and/or Annual Meeting banner on company invitations and promotional documents printed specifically to market their participation in the Annual Meeting. However, such promotional material must conform to EACTS print style guidelines and can be found on the link below. In 2021 for the first time, the EACTS Toolkit is available. We encourage you to promote your participation and to share and add to your event messaging.
EACTS Toolkit: https://www.eacts.org/wp-content/uploads/2021/05/EACTS_CommsPack_Linked-FINAL.pdf
All Other Advertising & Branding Possibilities
For all other advertising possibilities (e.g. Advertising & Communications, Skills Corner, Satellite Symposia, Techno College & Sessions) please refer to the Industry Opportunities section of the EACTS Annual Meeting website, https://www.eacts.org/annual-meeting/industry-opportunities-overview/industry-opportunities-3/
Please contact Industry Relations to discuss the options available.
Direct Line for Commercial Activities: +44 (0) 1753 838 482
Fax: +44 (0)1753 620 407
Industry Relations: Sharon Pidgeon [email protected]; [email protected]
EACTS Lead Retrieval App (for exhibition and satellites)
EACTS Lead Retrieval App (for exhibition and satellites)
EACTS has created a mobile app for lead retrieval. Over the coming days, we will notify you when the app is ready to purchase.
The EACTS Lead Retrieval App can be installed on Android or iPhone phones to easily scan the badges of visitors to your booths and satellite symposia sessions.
The app will be ready for purchase via the EACTS Exhibition area via https://membership.eacts.org/.
Costs: each device used will need a unique activation code.
– Booth Lead Retrieval: £100 per activation code.
– Symposia Lead Retrieval: £80 per activation code.
Once payment has been received, we will send links to download the app and unique codes to activate it. The primary contact for the booth will be responsible for distributing these codes to other booth representatives.
Following each day of the event, only the primary contact for the booth may log in to the EACTS Exhibition area to download the scanned visitor data via https://membership.eacts.org/.
Delegates who allow for their badges to be scanned will be made aware that they are sharing their personal details such as name, email address, title and company with the people who are scanning their badge.
Exhibitor Gifts
Free gifts should have a limited value which complies with the national guidelines of the country in which the Congress will take place. The gift should be of relevance to the recipient’s work. An inexpensive gift means one which has cost the donor company no more than €7.
Exhibition Visitors
Entry to the exhibition during the official opening hours will be restricted to registered delegates and pre-registered trade visitors. Sorry, for the 35th Annual Meeting we will not be having Exhibition Visitor passes. To attend the exhibition in person you will need to purchase a full registration.