• Creating an inclusive and supportive space
• Promote your participation
• Oral Presentation Guidelines
• Rapid Response Sessions
• E-Posters
• EACTS Annual Meeting Expense Policy

Creating an Inclusive and Supportive Space at EACTS Events

The European Association for Cardio-Thoracic Surgery (EACTS) is
dedicated to advancing the field of cardiac and thoracic surgery through
education, innovation and collaboration. It is crucial that moderators and
speakers taking part in EACTS events understand their roles in fostering an
environment that is inclusive and supportive.

Promote your participation

Promote your participation at the meeting on your Social Media – use our guide and templates to create your photo frame

Oral Presentations

Your Presentation
Your allocated presentation time and discussion period will be indicated in your invitation email or abstract acceptance notification email. You can also view this in your speaker space.

Time-keeping: To allow sessions to run smoothly and to ensure that each presenter has their full allotted presentation time, we have implemented a strict time policy. At 10 seconds before the end of the allotted time your slides will AUTOMATICALLY jump to the concluding slide.

Interactive presentations: you have the option to introduce interactive questions / voting as part of your presentation, we will be able to facilitate this for you via the EACTS App.

We need to know in advance if this is something that you would like to incorporate, so please let us know no later than Friday 19 September so that we can advise our technical teams to set this up for you. If you have more than one presentation then please indicate which of these will be interactive.

• Please note that only data projection will be available
• Presenters should download and use the template provided below
• The use of personal laptops is not permitted. To avoid technical problems, computer presentations should be previewed in the Speaker Preview Centre no later than 2 hours before the start of the session in which the presentation is to be given.
• The use of personal laptops is not permitted. To avoid technical problems, computer presentations should be previewed in the Speaker Preview Centre no later than 2 hours before the start of the session in which the presentation is to be given.

Rapid Response Sessions

• 2 minutes presentation time
• 4 slides
• 6 minutes discussion time

E-Posters

• It is a requirement that presenters nominated for e-poster presentation register for the Annual Meeting and attend in-person in Copenhagen.
• e-Poster Preparation Instructions
  PowerPoint file or PDF file – format 16/9 (landscape)
  Not password-protected
  One (1) Slide only
  EACTS encourages using the poster templates but it is not mandatory. Presenters are free to submit their own designs and color schemes.
• e-Poster Submission Instructions
  Username: Your email provided during the abstract submission.
  To set/reset your password follow this link.
  Deadline for submission: September 20, 2025 (all time zones)
• You can also add audio narration to your e-Poster sections during the final review step. You can view a tutorials on how to record your audio narration per section from:https://youtu.be/uhgf_Pd-VVE
• For e-Poster submission support: [email protected]
  
• All Moderated e-Poster presentations are expected to submit a full manuscript to the European Journal of Cardio-Thoracic Surgery or Interdisciplinary CardioVascular and Thoracic Surgery, by 19 September 2025. However, if the research is of broader interest or you would like to submit your article to a journal with much higher Impact Factor, please contact the Publishing Director with details of your preferred choice and reason for submitting to an alternative journal. https://academic.oup.com/ejcts/pages/Manuscript_Instructions
• Non-Moderated e-Posters are not obligated to submit a full manuscript to the European Journal of Cardio-Thoracic Surgery or Interdisciplinary CardioVascular and Thoracic Surgery.

EACTS Annual Meeting Expense Policy